Data & Records Management
A sampling of the Data and Records Management roles that we are able to assist with:
- Clerks
- Digitization Professionals
- File Preparation
- Records Analysts
- Records Management Consultants
- Records Managers
Data and Records Management Staffing Services
In today’s information-driven world, data accuracy, accessibility, and compliance are essential to running a successful organization. Whether you’re a government agency, healthcare provider, legal firm, or corporate office, your business depends on the smooth flow and secure handling of data and documentation. That’s where reliable support staff come in.
Equation Staffing Solutions connects businesses with qualified professionals who specialize in data and records management – from clerical roles to expert-level consultants. We help companies across sectors streamline their operations, reduce compliance risks, and organize their information systems efficiently by sourcing top-tier talent for both temporary and permanent needs.
Equation Staffing Solutions connects businesses with qualified professionals who specialize in data and records management – from clerical roles to expert-level consultants. We help companies across sectors streamline their operations, reduce compliance risks, and organize their information systems efficiently by sourcing top-tier talent for both temporary and permanent needs.
The Importance of Data and Records Management
Every business generates information. From invoices and contracts to digital records and compliance documentation, managing this information effectively is critical. Poor recordkeeping can lead to inefficiencies, legal liabilities, lost data, and security risks.
Organizations that prioritize data and records management benefit from the following:
With the right people managing your information assets, your team can focus on strategy, growth, and customer service – without being slowed down by paper piles or unstructured databases.
Organizations that prioritize data and records management benefit from the following:
- Accurate data storage and faster retrieval
- Improved regulatory compliance and audit readiness
- Lower operational costs through better organization
- Enhanced data security and confidentiality
- Optimized digital transformation initiatives
With the right people managing your information assets, your team can focus on strategy, growth, and customer service – without being slowed down by paper piles or unstructured databases.
Specialized Roles We Help You Fill
At Equation Staffing Solutions, we understand that every organization has different information management needs. Some require high-volume digitization, while others need support with document retention policies or complex data classification systems.
We recruit professionals with the right combination of technical skills, detail orientation, and regulatory understanding to support your team.
We recruit professionals with the right combination of technical skills, detail orientation, and regulatory understanding to support your team.
Common Data and Records Management Roles
Records Clerks
Front-line staff who handle physical and digital filing, scanning, labelling, and document tracking. They play a vital role in organizing and maintaining information flow across departments.
Digitization Professionals
Experts in converting paper-based files to digital formats, often using document imaging software and indexing protocols. Ideal for companies transitioning from legacy systems to cloud-based or electronic records.
File Preparation Specialists
Staff responsible for reviewing, organizing, and prepping files for archiving, digitization, or retrieval. They ensure data accuracy, remove duplicates, and prepare content for systematic storage.
Records Analysts
These professionals assess data integrity, analyze record workflows, and recommend improvements. They also assist in classification and indexing to improve long-term usability and access.
Records Management Consultants
Experienced advisors who help develop company-wide policies, compliance strategies, and retention schedules. Ideal for large-scale operations or those in regulated industries such as healthcare or finance.
Records Managers
Leadership-level staff who oversee recordkeeping departments or data programs. They set protocols, manage staff, and ensure adherence to regulatory frameworks such as FOIP, PIPEDA, or HIPAA.
Whether you need an entry-level clerk or a strategic consultant, our team will match you with the right professional for your records management needs.
Whether you need an entry-level clerk or a strategic consultant, our team will match you with the right professional for your records management needs.
Flexible Staffing Solutions
Equation Staffing Solutions offers customized staffing models to help organizations access skilled support staff, whether it’s for a short-term digitization project or a long-term leadership role. We provide:
We adapt our recruitment strategy to your goals, timelines, and compliance requirements.
- Temporary Staffing: Ideal for backlogs, office relocations, or audit prep.
- Contract Placements: Suitable for projects with clear start and end dates.
- Contract-to-Hire: A smart way to evaluate candidates before committing to full-time roles.
- Direct Hire Recruitment: For permanent positions in records and information departments.
We adapt our recruitment strategy to your goals, timelines, and compliance requirements.
What Makes Equation Staffing the Right Partner?
With over 90 combined years in professional staffing and HR strategy, Equation Staffing Solutions brings industry expertise, speed, and precision to every search. We work with organizations of all sizes – from local businesses to government agencies – and understand the nuances of hiring in regulated, document-heavy environments.
Here’s what sets us apart:
Our mission is to take the stress out of hiring so your organization can focus on productivity, compliance, and growth.
Here’s what sets us apart:
- Specialized Talent Pool: Access to professionals with training in archives, data handling, and digital document systems
- Thorough Vetting Process: Every candidate is screened for accuracy, organization, and familiarity with industry-standard tools
- Tailored Placements: We don’t just match resumes to job descriptions – we find people who fit your systems, teams, and long-term goals
- Speed and Responsiveness: Our team moves fast to help you fill critical roles before backlogs become bottlenecks
- End-to-End Support: We offer payroll management, onboarding coordination, and HR services for contract hires
Our mission is to take the stress out of hiring so your organization can focus on productivity, compliance, and growth.
Our Recruitment Process
Hiring for data-focused roles requires attention to detail and process consistency. Our recruitment method is designed to identify professionals who bring both.
Step-by-step process:
We’ve helped organizations eliminate document backlogs, prepare for audits, implement new systems, and fill critical gaps in their information workflows – and we’re ready to do the same for you.
Step-by-step process:
- Needs Consultation: We meet with you to understand your current documentation environment, systems, volume, and team structure.
- Targeted Sourcing: We tap into our database of vetted administrative and technical professionals and run targeted outreach to attract qualified candidates.
- Assessment and Screening: We conduct interviews, assess technical skills, and verify experience with filing systems, digitization tools, and data governance standards.
- Shortlisting and Interviews: You receive a list of top candidates, each ready to integrate quickly and contribute immediately.
- Placement and Onboarding: Whether you choose temporary or full-time, we handle the hiring logistics and make the onboarding process seamless.
We’ve helped organizations eliminate document backlogs, prepare for audits, implement new systems, and fill critical gaps in their information workflows – and we’re ready to do the same for you.
Core Industries We Serve
Data and documentation management needs vary across industries. We specialize in recruiting talent who are comfortable navigating the systems, standards, and regulatory expectations of the sectors in which you operate.
We provide staff for:
Whether you’re digitizing decades of archives or need day-to-day data processing support, we have the people to help you do it right.
We provide staff for:
- Government and Public Administration
- Healthcare and Medical Records
- Finance and Insurance
- Legal Firms and Law Offices
- Educational Institutions
- Logistics and Transportation
- Energy, Utilities, and Engineering
- Professional Services
Whether you’re digitizing decades of archives or need day-to-day data processing support, we have the people to help you do it right.
Top Skills We Look For in Data and Records Professionals
Our candidates are selected not just for experience but for the attributes that lead to consistent, high-quality work:
We tailor our screening to match the technologies and processes you already use.
- Attention to detail and accuracy
- Familiarity with recordkeeping legislation and compliance frameworks
- Experience with EDRMS (Electronic Document and Records Management Systems)
- Proficiency in document scanning and indexing software
- Organizational skills and file classification knowledge
- Discretion and confidentiality
- Ability to work independently or as part of a data team
We tailor our screening to match the technologies and processes you already use.
Partner With Equation Staffing Solutions
Effective data and records management is no longer optional – it’s a business necessity. From compliance to productivity to long-term information strategy, your ability to manage documents and data directly impacts your organization’s performance.
Let Equation Staffing Solutions help you find professionals who can bring order, structure, and value to your information workflows. Whether you need temporary help with a backlog or strategic guidance for a new system rollout, we’re here to support your goals with proven staffing expertise.
Contact Equation Staffing Solutions today to request a consultation and access skilled data and records professionals.
Let Equation Staffing Solutions help you find professionals who can bring order, structure, and value to your information workflows. Whether you need temporary help with a backlog or strategic guidance for a new system rollout, we’re here to support your goals with proven staffing expertise.
Contact Equation Staffing Solutions today to request a consultation and access skilled data and records professionals.
Frequently Asked Questions
We recruit clerks, records analysts, digitization professionals, records managers, consultants, and more. Whether you need someone to scan and file or develop compliance protocols, we can help.
Yes. We offer temporary and contract staffing for project-based needs such as data migration, audit preparation, or office transitions.
Many of our candidates have direct experience with electronic recordkeeping platforms, digital scanning tools, and enterprise document management software.
In many cases, we can present qualified candidates within a few business days, depending on the role’s complexity and availability.
We’re experienced in volume hiring for large-scale digitization, archiving, and audit-readiness projects. We’ll help you scale your team as needed.
Temporary professionals can support your team by organizing, digitizing, and classifying records in preparation for an audit. Their attention to regulatory detail ensures your files are accessible, complete, and compliant with retention policies and industry standards.
Yes. Many of our candidates are cross-trained in both traditional filing systems and modern document management platforms. This flexibility makes them ideal for organizations transitioning to digital formats.
Yes. We can source experienced professionals who specialize in information governance, retention policies, FOIP, and regulatory frameworks.
Absolutely. For contract and temp hires, we handle payroll, onboarding documentation, and compliance requirements so you can stay focused on outcomes.
Yes. If you require language capabilities or candidates with specific clearance levels, we can source accordingly during the recruitment process. Contact us at (403) 930-6080.